BUNDESBESCHAFFUNG

Optimization of lead time and transparency by eCl@ss

"Also due to the introduction of eCl@ss BBG could profile itself throughout Europe as a world leader in e-business."

 

Bundesbeschaffung GmbH

With contracts of more than 270 000 products and services, the Bundesbeschaffung GmbH (BBG) is the procurement service provider of the public sector. By pooling purchases, the purchase price can on average be reduced by 18 percent, in some procurement categories even by a multiple thereof. The customers not only come from the area of federal agencies, but are also public clients of the federal states, municipalities, universities and health care facilities. Starting with the fleet, the product range via IT and office furniture, also covers textiles and cleaning material. BBG was founded in 2001. In 2013, approximately 1.2 billion Euros were made via the contracts of the BBG. All departments and organizations that are contracting public clients may use the services.

 

INITIAL SITUATION

Product and supplier quality and a fair assessment of bidders are at the top of the list when issuing public tenders. However, prior to the introducion of eCl@ss media breaks occurred during tender and procurement processes, causing data from muliple suppliers to be recorded and checked manually muliple imes. Within the framework of the EU project PEPPOL (Pan-European Public Procurement Online) uniform standards were developed for public procurement in Europe.

As an acive member the BBG has been involved in the project in the Austrian PEPPOL consorium. The use of eCl@ss for the deiniion of product characterisics in tenders was invesigated. Then the decision was made to introduce eCl@ss for the future classiicaion of product features and catalogs.

The objecives through the use of eCl@ss are:

  • Use of an established B2B standards for public procurement and the provision of standardized product features for tenders on the basis of eCl@ss characterisics
  • Standardizaion of the business documents and data formats in the tendering phase, as well as the order and delivery phase

 

USE

The implementaion of eCl@ss was carried out by Paradine GmbH. At the same ime the eCatalog service portal was introduced as a web-based soluion for building and managing product characterisics.

In the pre-award, the tendering phase, the purchasing specialists BBG relied on a single applicaion for creaing product characterisics. Thus, the eiciency can be maximized when documening them with the buyers. The speciicaions based on eCl@ss are provided as an electronic catalog. In the tendering phase tenderers realize a reducion in processing costs and cycle imes through the provided eCatalog. In the post-award phase the eCatalogs that are completed by the supplier are imported in the BBG e-Shop. The structured product feature descripion based on the eCl@ss standard enables users to compare products.

 

CONCLUSION

With the implementaion of the BBG eCatalog service portal BBG Europe takes a leading role in the integraion depth of eBusiness standards in public procurement.

Naional tenders that go beyond the EU contribuion limits have to be tendered Europe-wide. Because of the system used, all 16 languages provided by eCl@ss are supported.

Thanks to the structured product feature descripion based on the eCl@ss standard, it is easier for users to compare products. The avoidance of redundancy and streamlining the enire process led to an opimizaion of both processing ime and transparency. Compliance and data security as well as the reducion of misunderstandings and queries resuling from clearly deined requirements throughout the process chain, have turned the use of eCl@ss in the BBG into a success story.

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